By: Ann Meiggs
For: Red Rock News
Date: February 25, 2011
Sedona Library Board Looking for New Trustees
This is the time of year when the Board of Trustees of the Sedona Public Library (SPL) actively recruits for additional Trustees. We are looking for new members, especially people who have financial, marketing or public relations experience, and we welcome applications. Before I provide information on applying for Board membership I’d like to tell you about the Board of Trustees and what the Board does, so you’ll have a better idea of what Board membership entails.
Instead of being owned and administered by a city or county library system, SPL is a private 501(c)(3) corporation and, as such, its Board of Trustees is a governing Board. SPL is one of the few private public libraries in the country. The land on which our beautiful library sits was donated, and the library building was constructed with private funds and is entirely debt free.
Our Library was started by volunteers in 1958 and was incorporated in 1966 — more than 20 years before the City of Sedona. Today, the City of Sedona and both Yavapai and Coconino Counties contribute a portion of the operational costs, but our library relies heavily on volunteers’ in-kind donations, the Friends of the Library and other donations and bequests for all the other costs of sustaining and preserving our Library. Volunteers provide almost half of our staff hours.
Our current Board has 11 members: President Sheila Hoffmeyer; President-Elect Pat Whitfield; Treasurer Roger Shlonsky; Past-President Marv Hofmann; Secretary Sandy Immerso; and Members-at-Large Ann Meiggs, Laura Lawrie, Anne Uruburu, Blair Henry, Annette Lustgarten, and Kathleen Klitzke.
Since it is a governing Board, the following are some of the more important duties which the Board executes:
- Make and enforce all policies, rules, regulations and bylaws necessary for the administration and government of SPL and all Library property.
- Exercise and administer any trust declared or created for the Library.
- Employ a Library Director, determine compensation, and empower the Director to administer the policies of the Board of Trustees.
- Authorize the sale or purchase of books, journals, publications, real estate, equipment or other property or services of the Library and pay for same.
- Accept or reject donations to the Library.
The Board of Trustees holds monthly meetings, scheduled on the third Tuesday of each month at 9 a.m.. In addition to Board members, these meetings are generally attended by a City Council Liaison (currently Dan McIlroy), the President or an Officer from the Friends of the Library and the Library Director. A simple majority of the members of the Board of Trustees, including at least one officer, constitutes a quorum for the transaction of business at any meeting. Robert’s Rules of Order Revised is the parliamentary authority adhered to at meetings.
The Board’s annual meeting in June is an open meeting, at which installation of new trustees takes place and annual reports of the President, Treasurer and Library Director are submitted for approval. New members of the Board also are elected at the annual meeting.
Of special interest this year are applicants with strong financial/accounting background or Board Treasurer experience and also applicants with social networking experience.
The Board of Trustees conducts much of its work through Committees. Board members serve on one or more Committees, and each Committee has a program of work established at the beginning of the fiscal year.
- The Executive Committee consists of the Board officers and has the power to transact Library business between regular meetings of the Board.
- The Budget, Public Funding and City Contract Committee provides advice and guidance to the Library Director and the Director’s staff in the preparation of the annual budget. This Committee also works to reinforce relationships with Yavapai and Coconino Counties and the City of Sedona to ensure that sources of public funding for Sedona Public Library will be maximized. Additionally, this Committee investigates additional sources of public funding and grants.
- The Nominating Committee reviews the applications from Trustees seeking another term, manages the selection process for new Trustees and presents to the Board at its May meeting a full slate of Board members and a slate of officers for the coming year. The Nominating Committee also selects people to fill interim vacancies.
- The Strategic Planning and Policy Committee is responsible for reviewing and suggesting revisions or additions to the documents that provide a framework for Library operations, including the mission statement, strategic plan, policies and bylaws.
- The Marketing and Publicity Committee develops effective marketing and public relations strategies that will benefit the Library, our Library users, our staff and volunteers, the Friends of the Library, and the community at large.
- The Sedona Public Library In the Village Committee monitors the success of the Library’s Village location. It interfaces with the Big Park Library Committee and the Big Park community to assess their library needs and strives to fulfill those needs based upon available funding, the Library’s management capabilities and the Board’s competing priorities.
- The Building and Grounds and Space Planning Committeeworks with the Library Director to oversee maintenance of the Library building and grounds, including rental property, parking lots and planted areas.
Now that you know more about the Board of Trustees, please consider becoming a member. Individuals who have a commitment to the Sedona Public Library, its values and its importance to the community, and an interest and/or experience in one or more of the areas mentioned in the Committee descriptions, may send an e-mail requesting an application packet to: firstname.lastname@example.org. Application packets are available at the Reference Desk of the Sedona Public Library’s main site, 3250 White Bear Rd., Sedona, and at SPL In the Village, 7000 State Route 179, Tequa Plaza, Suite C102 (north of roundabout at the Hilton on Highway 179).
Library News appears each Friday in the Red Rock News and is also presented on: Gateway to Sedona and Sedona Biz.
Ann Meiggs is a Member of the Board of Trustees of the Sedona Public Library.